Party & Charter Bus Prices: How to Calculate Your Denver Bus Rental Costs

Determining the cost of a party bus or charter bus rental in Denver depends entirely on your unique travel needs and preferences. The trip duration, number of passengers, distance traveled, and desired amenities all influence the final price you’ll pay. Luckily, obtaining an accurate quote tailored to your specific requirements is quick and hassle-free. You can either call 720-597-7100 to speak with one of our knowledgeable reservation specialists or use our convenient online booking tool to receive a personalized estimate instantly! Compare real-time rates from top companies in your area to find the perfect transportation solution for your upcoming event or excursion.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

The Factors That Determine Your Rental Rate

We will break down each factor below to help you understand how the pricing is calculated. However, it’s important to note that the actual cost may vary, so it’s best to contact us for a personalized quote.

Trip Mileage and Hours

When calculating your Denver transportation costs, the first factors we consider are the distance and duration of your trip. Are you traveling locally for just a few hours to hit spots like Larimer Square, Coors Field, and the Denver Art Museum? Then you’ll likely be quoted an hourly rate, with a typical minimum of 5 hours. If your journey spans several days like a Colorado road trip from Denver to Rocky Mountain National Park, your quote will be based on a daily rate. For longer distances across the state to places like Colorado Springs or Fort Collins, you may pay by the mile. We factor in all legs of your trip to give you an accurate, hassle-free quote!

When Your Trip Takes Place

Planning the ideal time for your charter bus trip is crucial to secure the best rates. Prices fluctuate based on demand, with peak seasons from April through June due to graduations, proms, and summer travel. In Denver, rates also spike for major sporting events like Colorado Rockies games at Coors Field on Saturdays. Local schools’ proms in May further increase demand. By contrast, late fall and winter typically offer lower rates as demand declines. However, certain holidays like Thanksgiving and Christmas can still drive prices up. Booking well in advance, ideally 3-6 months prior, ensures you lock in the most affordable rates during any season.

Where Your Trip Begins and Ends

How much you’ll pay for your charter bus rental largely depends on where your trip starts and ends. Because we have buses and professional team available in every major city across Colorado, we can accommodate trips originating or concluding anywhere in the state. Charter bus availability is higher in Denver, Colorado Springs, Aurora, Fort Collins, and Lakewood – Colorado’s largest cities – which keeps prices competitive. However, bus supply may be lower in less populated areas, potentially increasing costs. Your quote will also account for “deadhead” fees – charges for the time your bus travels without passengers to reach your pickup or dropoff locations. For example, if your trip begins in Denver and ends in Colorado Springs (about 70 miles apart), your quote would include deadhead charges for your bus to travel from its hub to Denver, as well as from Colorado Springs back to its hub after dropping you off.

The Size of Your Group

Pricing for your bus rental depends on the type of bus you need, based on your group’s size and amenity needs. For smaller groups, minibuses are an affordable option, typically costing $100-200 less per day than a full-size charter bus. If your group is under 35 passengers, a minibus may be the most cost-effective choice. For larger groups of 35 or more, you’ll likely need a full-size motorcoach, with rates varying based on amenities like WiFi, onboard restrooms, luggage space, and entertainment systems. To transport groups in real luxury, consider a party bus with nightclub amenities like vibrant lighting and premium sound systems. For bands and touring acts, luxurious entertainer coaches with sleeping quarters are available, though at higher rates. No matter your group’s size or needs, our reservation specialists can provide a personalized quote for the ideal bus.

Tips for Keeping Costs Down

To keep your Denver charter bus rental costs down, aim for the off-season from December through February when prices are lowest. Avoid booking during major events like the National Western Stock Show in January and Denver’s many summer festivals. Toll roads like E-470 will add fees, so plan routes avoiding tollways if possible. Stadium parking at places like Coors Field and Ball Arena can be pricey, so factor in those costs or seek free parking farther away. Fill every seat to keep your per-person rate as low as possible!

Get a Quote For Your Denver Bus Rental

Whether you’re planning a wedding, corporate event, or team outing—you can easily get an instant quote for your Denver bus rental online. Simply call 720-597-7100 or use our convenient online quote tool to provide your trip details. We’ll instantly generate a personalized quote, so you can budget accordingly and secure transportation for your event or travel plans with ease. Our friendly team is also available to answer any questions and ensure a seamless rental experience from start to finish!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A Denver middle school is planning a campus tour for prospective students and their families. With an expected attendance of 200 people, they will need a fleet of 4 buses to accommodate the group. The trip will take approximately 4 hours, including pickup from a central location, transportation between campus buildings, and drop-off. Based on the distance and duration, the school can expect to pay around $800 per bus for a total cost of $3,200. Additional fees may apply for parking permits or tolls along the route.

Example #2:

A major tech company in Denver, Colorado needed transportation for their sales team to attend an important three-day corporate event. With 60 employees requiring a bus rental, they decided on a full-sized charter bus that could comfortably seat everyone along with their luggage and equipment. The trip from their Denver office to the convention center in downtown spanned about 20 miles. To accommodate the team’s schedule, they requested the bus for all three days to shuttle employees between their hotel and the event venue. Given the multi-day rental, proximity of the locations, and number of passengers, their total charter bus quote came out to $4,800 for the full three-day period.

Example #3:

A high school football team from Denver, Colorado booked a charter bus rental for their trip to the state playoffs in Colorado Springs. The team, consisting of 35 players, 6 coaches, and 2 staff members, required a full-size charter bus to transport them all comfortably. To accommodate their luggage and equipment, a 56-passenger bus was chosen. The team’s itinerary included a 90-minute drive to Colorado Springs, a 4-hour stay for the playoff game, and the return trip to Denver. Based on the round-trip distance of approximately 200 miles and the duration of 6-7 hours, the charter bus company quoted $1,800 for the rental. This price included the bus, team, and all associated travel costs. To ensure a comfortable journey, the team opted for a bus with amenities like a restroom, WiFi, and TV monitors, which added an additional $200 to the total cost. The final price for the Denver high school football team’s charter bus rental to the state playoffs was $2,000.

Example #4:

A Denver nonprofit organization was planning an all-day trip for 50 volunteers to the Rocky Mountain National Park. They booked a charter bus rental to pick up the volunteers from the organization’s office at 7 AM and transport them to the park, about 65 miles away. The bus would remain at the park throughout the day, providing transportation between different trail locations. At the end of the volunteer activities around 5 PM, the bus would make the return trip to drop everyone off back at the office. With the total travel distance of 130 miles, a full day’s rental was required. The nonprofit paid a higher premium for renting the bus during peak season in the summer. However, by reserving the bus well in advance, they were able to secure a slight discount.

Example #5:

A bride-to-be in Denver, Colorado recently called to reserve transportation for her wedding party. To get from their hotel to the ceremony and reception venues, they required a 30-passenger minibus for 8 hours. This rental came with a flat rate for the day that was higher than average due to the busy June wedding season. After taxes and fees, the total cost was around $900. The bride was pleased to find out minibuses have lower rates than full-size charter buses, helping her save money while still accommodating her entire wedding party comfortably. With plenty of luggage space for dresses, suits, and decorations, the minibus was the perfect choice!